HOTEL ACCOMMODATION & VISA INFORMATION

Hotel Accommodation

AIM GROUP INTERNATIONAL – Milan Office
Via G. Ripamonti, 129
20141 Milan – Italy
Phone: Phone: +39.02.566011
era2023.hotel@aimgroup.eu

VISA & INVITATION LETTERS

ERA will provide an invitation letter after the registration to the conference is finalized and paid. The invitation letter will be available online at your web.profile. The invitation letter will be in English and will be a valid document for University, Hospital, Industry and any professional requirement. The invitation letter is NOT valid as a VISA support letter.

Depending on your citizenship, you may need to obtain a VISA to enter Italy. For detailed information, visit the website of the Italian Ministry of Foreign Affairs: http://vistoperitalia.esteri.it/home/en

It is the delegate’s responsibility to investigate the VISA requirements for Italy and to apply for a VISA, if necessary. The conference organizers and/or the Organizing Secretariat will not directly contact embassies and consulates on behalf of VISA applicants despite Embassies to require it.

VISA should be requested at least 2 months before departure, you can apply also later but it is not sure it will be released on time, as the application process can take several weeks.

The invitation letter and all necessary information to apply for VISA can be requested to the Organizing Secretariat at the e-mail address: VISA@aimgroup.eu.

Please always enclose passport copy, hotel confirmation and registration confirmation to your request of VISA support. Please also specify what embassy is meant to receive your application. (ITA Embassy of what city/country)

AVOID SCAMMERS!

Beware of unauthorized or fraudulent hotel agencies and websites!

Please be aware that an increasing number of fraudulent companies are offering hotel rooms and/or registrations to congress attendees.

If you are contacted by any company or agency other than AIM GROUP INTERNATIONAL offering housing for the ERA Congress 2023 in Milan, please note that these companies are not authorized to represent the ERA in any way, nor do they have access to the officially contracted ERA Congress 2023 room blocks or rates.

If you are contacted by any such agency or have any questions regarding their legitimacy please don’t hesitate to contact us at era-congress@interplan.de.

How Does Hotel Fraud Work?

These groups promote attractive deals with local accommodation providers, but once payment has been received, the company disappears and can no longer be contacted by phone or email. Once the attendee contacts the hotel directly about their room, they realise the hotel has no record of them or their stay. Not only is their money gone, they must then scramble to find last-minute accommodation, which is rarely convenient to the venue.

How to Avoid Fraud?

  • Book through our Official Accommodation Partner AIM GROUP INTERNATIONAL at era2023.hotel@aimgroup.eu
  • Investigate all documentation regarding the company.
  • Use credit cards to guarantee your rooms, rather than wire transfers.