Agreements with Other Societies

ERA is very keen in collaborating with other societies in furtherance of the objectives of the Society

Decisions regarding any kind of collaboration are the Council’s responsibility

Normally the collaboration is always linked to an agreement between ERA and the other Society

The agreements must be balanced so that both Societies receive the same kind of benefits (i.e. visibility, eventual costs, etc.)

The agreement must be signed by the Presidents of the respective Societies (obligatory for ERA)

 

I. Duties/Requirements of ERA representatives

1. Any speaker, or participant, representing ERA, must be a current ERA member
2. If applicable and after the event, the speaker/chair must submit a written report using a specific form to the ERA President. This short report should include the approximate number of attendants, the interest in the topics presented, the visibility of ERA, etc.  
3. If applicable the speakers will be requested to use the ERA slide template for their presentation and, if this is not possible, to at least include the ERA logo as the first or last slide in their presentation

 

II. Speaker reimbursement policy

Unless otherwise specified in the single agreements, all speakers representing ERA will receive the reimbursement according to the rules of the host Society: ERA will not cover any kind of costs related to this initiative

If the agreement confirms that ERA is responsible for covering travel/accommodation costs for its speakers/chairs, the parameters to be applied are those included in the “General Rules for ERA Committees” 

 

III. Selection of the ERA representatives

Normally when a selection of ERA Representatives must be done, the ex-officio Council members, with the help of the ERA HQ, will make a short list of potential names. This shortlist should have the name if the ERA awardees (of the current ERA Congress) as well as YNP names taken from the YNP Speaker database. Council members will then be asked to vote from this list. Council members can also add names of speakers who fit the research/scientific/educational area to be covered. Council should keep in mind the gender, geographical area and age parameters when making the final selection

The following parameters for the final selection will be applied: 

1. Number of times the potential speaker has been invited as a speaker as an ERA representative over the last two years 
2. CV and expertise (also according to the topic of the talk)
3. Council members as well as ERA awardees are preferred representatives if they fit with the research/scientific/educational area to be covered  

 

IV. Special cases (ERA Highlights)

ERA Highlights can be presented at other Society Congresses/Meetings. For this to happen a signed agreement must be in place. It is the responsibility of the Council to decide upon this matter

The Council is also in charge of deciding the topics/sessions to be presented keeping in mind that they should be topics/sessions of the annual ERA Congress

 

Last update: July 2025