Interplan is the official partner for accommodation bookings for ERA Congress 2024.
Please be aware that an increasing number of fraudulent companies are offering hotel rooms and/or registrations to congress attendees. If you are contacted by any company or agency other than Interplan offering housing for the ERA Congress 2024 in Stockholm, don’t hesitate to contact us at email@example.com. Please note that these companies are not authorized to represent the ERA in any way, nor do they have access to the officially contracted ERA Congress 2024 room blocks or rates.
How Does Hotel Fraud Work?
These groups promote attractive deals with local accommodation providers, but once payment has been received, the company disappears and can no longer be contacted by phone or email. Once the attendee contacts the hotel directly about their room, they realise the hotel has no record of them or their stay. Not only is their money gone, but they must also then scramble to find last-minute accommodation, which is rarely convenient to the venue.
How to Avoid Fraud?
- Book through our Official Accommodation Partner Interplan at firstname.lastname@example.org
- Investigate all documentation regarding the company.
- Use credit cards to guarantee your rooms, rather than wire transfers.
VISA & invitation letters
ERA will provide an invitation letter after the registration to the conference is finalized and paid. This invitation letter will be available at your My ERA account. The invitation letter will be in English and may be a valid document for University, Hospital, Industry, and any other professional requirement as proof of registration. The invitation letter is NOT valid as a visa support letter.
Depending on your citizenship, you may need to obtain a visa to enter Sweden. For detailed information, visit the website of the Swedish Migration Agency https://www.migrationsverket.se/English.html
It is solely the delegate’s responsibility to investigate the visa requirements for Sweden and apply for a visa, if necessary. Neither the conference organizers nor ERA will contact embassies or consulates directly on behalf of visa applicants despite embassies do request it.
To assure a smooth process any visa should be requested at least 2 months prior to departure. Later applications might be possible, however, as the application process can take several weeks, it might be possible that the visa will be released on time.
The invitation letter and any necessary information needed to apply for a visa may be requested from the conference organizers’ e-mail address: email@example.com
Please ensure that copies of passport, hotel & registration confirmation are enclosed to any request for visa support. Furthermore, we kindly ask you to specify which embassy is meant to receive your application (Swedish Embassy of which city/country).
Please do not hesitate to contact us in case of any questions regarding this process.